Polly Ranch Estates HOA generally holds quarterly meetings for each of its standing committees, followed by a quarterly general meeting (nominally Feb, May, Aug, Nov). Board member elections happen at the November meeting each year.
Meeting date, time, and location (typically on a weekday evening in a member's home for the committee meetings, and in a member's hangar space for the general meeting) are posted on the notice board at the north entrance to the subdivision and announced via email at least a week before the planned meetings. Due to the pandemic, meetings may be held virtually via Zoom. Any general membership meetings require representation from at least 20 lot owners to make a valid quorum for voting purposes.